Tips for choosing the ideal space for your wedding party

After saying yes to the marriage proposal, the brides start a real race against time to get all the details of the party and ceremony right. But the first item to be decided should be the space where the celebration will take place. Only then will it be possible to choose the decoration, buffet, number of guests, etc.

The beauty and sophistication of a place are not the only factors to consider when making a decision. Wedding advisor Jane Alves warns about the importance of doing research. “Research is important for comparing proposed services. Knowing what the places offer and how much they charge provides security when negotiating with the chosen supplier.”

Even with a range of options at hand, to choose the ideal space among the alternatives most suited to taste and budget, the couple needs to follow some recommendations. Here are 8 tips for choosing the ideal space for your wedding:

1 – Business license is a basic prerequisite. Without a license from regulatory bodies, event spaces cannot function. Therefore, the first action of the bride and groom should be to know about the legality of the space.

2 – It is necessary to think about the well being of the guests. Emergency items, such as exits, fire extinguishers and electrical generators, are essential. If the space chosen for the wedding does not have a generator, it is possible to rent it from specialized companies. But, if the place has the equipment, “it is necessary to ask if it will be available for use and in what way (full or stand by) and if there will be any additional cost for its use”, advises the wedding advisor.

3 – Know the capacity of the place before choosing it. It is important to be able to accommodate all guests seated for the necessary hours, such as for dinner or for the bride and groom reception, for example.

4 – Know if the place has air conditioning. In a place where there will be a concentration of people, it is important that there is air circulation and this equipment works in this aspect. In addition, if the date chosen for the wedding is hot, this is the alternative to soften the temperature.

5 – The safety of guests deserves priority attention. It is important that the wedding party is well located, that it has parking so that guests do not have to leave their cars on the street at the mercy of miscreants and, of course, that the entry and exit of people is monitored through a list. Some spaces offer support staff with security guards, receptionist, nurse, firefighter, etc. Make sure the location you choose has this advantage.

6 – Playing national music at parties without authorization can characterize a crime provided for by the law that regulates copyright, which is included in the Brazilian Federal Constitution. To perform Brazilian songs at any type of event, it is necessary to pay a fee to ECAD – Central Office of Collection and Distribution, which is the company responsible for passing on to the title associations what is collected from those who use their works in some activity. “Not all spaces pay ECAD. When they pay, the amount is charged to the bride and groom. If the space of interest has not mentioned the subject, it will certainly not make the payment. It is important to ask questions before signing the contract”, warns Jane.

7 – The professionals responsible for immortalizing the memory of the party deserve a support room. Also think about the comfort and well-being of photographers and wedding advice. Choose a space with a room dedicated to these professionals.

8 – Look for a wedding advisor or a specialized company to help with choosing the ideal space and with all the other details. When asked if any client has ever been disappointed with the choice of venue for the party, Jane Alves answers with conviction: “No, the couples I advise are advised to be careful when hiring the space.”

Tips noted? Now you know how to choose the ideal place for your wedding. Once you’ve made the right decision, pay attention to contractual issues. “Everything that has been negotiated must be included in the contract. It should also not be forgotten that many spaces have internal regulations and non-compliance with this regulation results in a fine for the contractor. The couple needs to have a copy of this regulation and pass it on to the other professionals hired for the wedding”, concludes the wedding advisor Jane Alves.